When SharePoint was introduced in the market, many businesses around the globe started exploring it to manage documents.
The tool must make document management effortless with a wide range of services. Planning to scan to SharePoint to prepare for the modernization.
The SharePoint scan feature helps to scan documents by archiving and digitizing.
It uses smart processing technology that helps automate the import of files and paper documents.
Don't you want something that will scan and import the files into your platform?
Let us explore it together!
Even bulk document scanning is less expensive than people expect. It removes investment in storage and rental space. It provides the ability to manage and process documents with limited time and space. If you know all the costs, you will eliminate many expenses by investing in a paperless system.
When moving towards digital operations, the transition can be complicated for some people. To ensure this, SharePoint provides a comfortable environment to make it effortless and deliver effective solutions.
Employees get cautious when they have to deal with the technology they are unfamiliar with. Even though there is a great collection of document management tools in the market, it is vital to have some experience.
This is never the case. It is high time to go completely paperless and switch to digital platforms. This will save your money and space. Also, provide an organized method to store documents.
Most organizations are scared of sensitive data being compromised during the scanning and uploading. With SharePoint, the information is stored digitally, and add some passwords to keep it away from unauthorized access.
Microsoft SharePoint is easily customized for different departments to deal with document storage and management. Whether you want to deal with invoices, technical reports, employee files, or general documentation, everything is possible if you follow the right process.
Ensure that you have installed Microsoft OneDrive and set up the device where your scans will be sent.
Microsoft offers the ability to build shared mailboxes without any license. It is important to configure the scanner for the email function using the admin portal, which targets the shared mailbox.
Once you scan to SharePoint online, it is time to move the attachment into the SharePoint folder. Many tools have a built-in template to automate this process and avoid the hassle.
You should know the importance of following the best practices to manage content. This ensures that your data is in the right space with minimal effort. Let us observe some strategies:
As the tool works with various versions of SharePoint, it can easily be used in the current version you are working on.
SharePoint offers great features to scan large documents if required. There is automation available to organize the scanned documents. Everything you scan is uploaded to a specific folder in SharePoint Document Library and List.
SharePoint scan app takes the security of information very seriously. Everything you scan in the platform is safeguarded using SSL (Secure Sockets Layer) and Secure Hypertext Transfer. Everything is protected using in-built encryption and passwords if required.
With SharePoint to scan, you get an opportunity to enhance your organization's productivity. Just upload the documents and access them anytime and from anywhere seamlessly.