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How to Create a Resource Heatmap With the Resource Scheduler

by Narendra singh - 10 Oct 2022, Monday 324 Views Like (0)
How to Create a Resource Heatmap With the Resource Scheduler

An organization operates on different levels of management, and each level has its own roles and responsibilities. It is quite a clear objective that the teams working under different departments has to be staffed with members who hold the efficiency and ability to accomplish a task under the norms or structure of the organization. Be it a service-based company or a startup, the concept of resource management and resource scheduling applies everywhere.


What is the function of the resource heatmap?

Resource heat maps are visualization of data customized for resource planning within an organization. The map helps to determine the quantity of workload that has been allocated to every member of the team which helps the team leader to be mindful of the work distribution so that a member does not get overloaded with excessive work beyond his capacity. It also points out resources that are free and have less work. As per the experts, the resource heat map is effective in increasing the efficiency and productivity of the team.


How to Create a Resource Heatmap with the resource scheduler?

Here are a few ways through which you can effectively create a resource heatmap with the resource scheduler:


  1. Identify Resources: It is first important to access which are those resources working under a particular project so as to understand who are all those employees assigned various tasks.
  2. Use Color Coding: You can use color codes for mentioning overburdened resources or free resources as per the tasks or duties allotted to the resources.
  3. Set Workload As per the Timeline: You can also set the workload based upon the timeline or phases of the project to make it understand better.
  4. Use High-Level View: You can use the comprehensive view to check how work is divided between the team. It will easily help you analyze whether the work is evenly divided or not.


Benefits of the heatmap for the resource management

The organization's resources are the employees who work towards achieving targets and goals within constraints like timeframes or deadlines. Effective allocation of work not only prevents the over-burdening of the employees and motivates them to work to the best of their ability and capacity. The different benefits achieved through the resource heatmap are as follows:


1. Qualitative and Quantitative analysis of data

The resource heatmap makes it possible to analyze the amount and the difficulty of the work allotted to the employees. It also measures the work which has been left undelegated. Subject to the availability of resources, the new work gets allotted so that the existing ones are not laid down with additional work.


2. Effective view of the available team

It may not be manually possible to evaluate the ability of the members against the work allotted to them, its difficulty, and the time required for the accomplishment of the same. Resource Heatmap allows an easy understanding of such aspects and offers better decision-making.


3. Easy to detect

The manual records comprising such information may not be very attractive enough. This might be because of the poor presentation of the data. Heatmap uses different colors to highlight various tangents. It makes the determination of various values and coefficients possible. It is a one-stop solution to almost every aspect of resource management software.


4. Prevents deviation

Controlling allows an organization to prevent deflection from the goals. An effective tool for controlling is accessing and managing real-time information. The real-time information generated concerning project ???????management through the resource heat map provides insight to the managers so that they can take corrective measures to keep the team on track.


5. Evaluate the employees

Every employee has a maximum capacity beyond which they cannot give their best. Evaluating the employees is crucial to ease the burden upon those who have exhausted their capacity. In light of the existing developments, evaluation of the employees with the help of the heatmaps makes it easier to reward the hardworking employees and keep a check on those employees who have not contributed much to the project's fulfillment.


6. Improvement in functioning

Effective allocation of work within the capacity of every employee is one of the best methods to extract the maximum from the existing employees. This can be used globally to seek better effectiveness. A company can achieve its targets quickly and increase revenue through planned resource management. It is also the first step toward a healthy working culture.


7. Prevents disputes

An equal and equitable distribution of work among the team members prevents unnecessary disputes between the team members. This is vital because disputes reduce the organization's capacity to accomplish its goals over time. That is why the clear distribution of work within an organization is required to enhance functioning.


Conclusion

Resource Heatmap is an effective tool as various companies and enterprises can use it for the effective realization of results. The dependence on such tools is likely to increase in the near future as productivity and efficiency are the key elements of organizations. If you are also looking for one such solution, you can use eResource Scheduler to optimize your resource management.